World Congress of Epidemiology & Public Health, Epidemiology Congress 2018
March 26th– 28th, 2018 Vancouver, Canada
Theme: A Forum for Perspectives & Innovations in EPIDEMIOLOGY AND PUBLIC HEALTH

CANCELLATION OF REGISTRATION

Notification of cancellation must be made in writing and sent to epidemiology@timesmeetings.org. Cancellation of registration will be accepted if it is received no later than 60 days prior to the event taking place, with a cancellation fee of $100.

  • Registrations cancelled less than 60 days but more than 30 days before the event will be refunded with 50% of the registration fees.
  • Registrations cancelled less than 30 days before the event will not be eligible for any refund.

We regret that no refunds, reductions and no shows will be accepted for cancellations made less than 30 days prior to the event.

CANCELLATION OF ACCOMMODATION

Accommodation cancellation policies are totally different as organizers reserve large number of rooms for conference attendees. Any amendments to original hotel bookings must be forwarded via email to epidemiology@timesmeetings.org. Verbal changes or cancellations cannot be accepted nor will the hotels accept any changes direct. Any cancellations made 30 days before the event will not be eligible for any refund.

TRANSFER OF REGISTRATION

If a registrant is unable to attend an event for any reason they may substitute, someone else from the same institute/organization. Transfers of Registration must be made by the registered person in writing to epidemiology@timesmeetings.org with Complete mailing address of the replacement person which includes full name, university/institutions, country, phone, email and the presenting title and abstract.

CONFERENCE BADGES

Conference identification cards are mandatory for every attendee to participate in conference activities and attend all scientific sessions.

VISAS

Delegates are advised to contact the nearest embassy, consulate, or travel agency for information about the visa requirements. All registered delegated will be provided with Invitation letter in writing to epidemiology@timesmeetings.org
The organizers cannot be held liable for visa rejection or inability to obtain visa in due time.

Insurance

The registration fee does not cover insurance for the Conference Attendees. The organizers recommend the attendees to have appropriate travel insurance in place in their home country to cover pre-journey cancellation for personal reasons and necessary insurance to cover accidents, medical expenses and loss of personal belongings during the visit.

FORCE MAJEURE

The organizers are not liable and do no process any refund if the entire conference has to be cancelled due to a force majeure incident force majeure” means any circumstances not within the reasonable control such as

  • any action taken by a governmental or public authority of any kind including not granting a consent exemption approval or clearance;
  • any destruction, malfunction or damage of or to any premises or material;
  • any civil commotion or disorder, riot, invasion, war, acts of terrorism, threat of or preparation for war;
  • any fire, explosion, storm, flood, earthquake, subsidence, epidemic, public health crisis, or other natural physical disaster, any strike, lockout or venues or accommodations;

PHOTOGRAPHY/VIDEO

The Organizers reserves the right to use images, record audio and video footage of the proceedings, including audience testimonials taken during the conference. Materials produced may be displayed online or to print for marketing purposes by the Conference organizers.

If any delegate does not wish to have their image or video proceedings used for promotional purpose, they must inform the conference organizers in writing to epidemiology@timesmeetings.org

Organizer does not prohibit participants, exhibitors, sponsors, from photographing or video, sharing images or recordings on social networking sites or autonomous websites or reports. It would be ideal if you be educated that the Organizers can’t take responsibility for materials or images used in this way.

ALTERNATIONS OF THE CONFERENCE PROGRAM

Organizers reserve the right make alterations to the conference program, venue and timings. Once after the final agenda is published, due to uncontrolled circumstances the organizer may call for alterations/cancel of the speakers and topics and due to which program format may be changed accordingly. All substitutions, alterations or amendments will be notified through our conference webpages as soon as possible.

DISCLAIMER

The organizers are not liable for expenditure, damages and/or losses of any kind which may be incurred by the conference attendees or by any other individuals accompanying them, both during the conference as well as going to/from the conference. Delegates are responsible for their own safety and belongings.